ems institute

Current Programs2013 EMS FTA Institute

Download the 2013 FTA Institute Brochure

In support of Presidential Executive Order # 13422, Virginia Tech
is pleased to offer Round 4 of Environmental & Sustainability
Management System transit training using the ISO 14001 standard.
Previous transit agencies have reported:

  • significant progress towards sustainability efforts
  • dramatic cost reductions in operations
  • enhanced level of confidence that operations are in compliance
    with federal and state environmental standards.

Baseline Environmental Review
Virginia Tech EMS faculty travels to your facility for one day to observe environmental practices at your chosen facility. During the site visit, Virginia Tech will meet with your EMS team to prepare them for the upcoming EMS workshops. Virginia Tech provides environmental debrief at the completion of the day and provides a written assessment of our environmental observations within two weeks of our site visit.

Team Conference Call
Mid-way between each workshop, Virginia Tech schedules a one hour conference call with your team to review progress and to offer coaching on homework assignments.

Senior Executive Conference Call
Virginia Tech involves your senior executive in a one hour EMS Management Review prior to Workshops 2, 3 and 4 to gauge team's progress. Involved senior management is critical to the sustainability of EMS implementation.

Homework Review
Prior to the start of Workshops 2, 3 and 4, your team is scheduled for an individual one-hour session with one of the EMS classroom faculty to review the completion of the homework assignment. Faculty rotates the EMS teams they review each workshop.

Workshop 1 | August 5-8, 2013

Your five-member EMS team is taught the EMS development process, compliance management issues, and ISO 14001 EMS requirements. Virginia Tech simplifies the steps of EMS implementation; the work practices of prior successful teams and the role that employees back home play in EMS implementation.

The team defines the facility's fenceline and analyses the baseline environmental review conducted by Virginia Tech on its earlier visit. The ISO 14001 elements taught and practiced include:

  • Environmental Policy
  • Environmental Aspects
  • Legal and Other Requirements
  • Resources, Roles, Responsibility and Authority
  • Control of Documents

EMS team is provided multiple opportunities during workshop to begin an "action plan" for implementation of the homework assignment to be completed prior to Workshop 2.

Workshop 2 | November 18-21, 2013

All EMS teams share completed homework assignments from Workshop 1 with other teams. Additionally, each team has access to Virginia Tech EMS web-based library archives to maximize information sharing. During the second workshop, your team receives intensive training on the following ISO 14001 elements:

  • Objectives, Targets and Programs
  • EMS Documentation
  • Operational Control
  • Emergency Preparedness and Response

EMS team is provided multiple opportunities during this workshop to begin an "action plan" for implementation of the homework assignment to be completed prior to Workshop 3.

Workshop 3 | February 24-27, 2014

As a result of completing homework from Workshop 2, your team identifies actual and potential activities associated with their significant environmental aspects and develops operational controls, or SOPs. EMS team sets objectives and targets to improve environmental performance; then develops environmental management programs to accomplish each objective and target. During Workshop 3 your team works on the following ISO 14001 elements:

  • Competence, Training and Awareness
  • Communication
  • Monitoring and Measurement
  • Management Review

Homework prior to Workshop 4 is to review and update emergency response plans, develop training schedules to identify specific job related competency gaps, prepare a communication strategy, and begin formalizing the management review process.

Workshop 4 | June 9-12, 2014

The team determines appropriate monitoring and measurement strategies to gauge the performance of the EMS, learns skills for conducting required internal audits, begins to develop procedures for handling EMS nonconformances and control of records, and initiates management review procedures. Workshop 4 addresses the following ISO 14001 elements:

  • Evaluation of Compliance
  • Nonconformity, Corrective and Preventive Action
  • Control of Records
  • Internal Audit

You will then develop a schedule for achieving full implementation of the EMS, and select tentative dates for the EMS follow-up audit.

Gap Audit
Approximately three months after workshop #4, Virginia Tech will conduct a one day on-site Gap Audit by an ISO 14001 certified lead auditor.

Final Audit
Approximately three months after the Gap Audit, Virginia Tech will conduct a Final Audit consisting of one half-day of document review and one day on-site audit by an ISO 14001 certified lead auditor.